This week I have made some progress with my time management goal/work flow goal. As I highlighted last week I am trying the Getting Things Done (GTD) method. I completed the audio book and started to implement it accordingly. In summary it seems like a good system but it all comes down to execution. I am going to also use Trello as the tool to help manage this for right now as I have some experience working with it.
The GTD system starts as there is an Inbox (Inbox List) virtually and an Inbox tray located on my desk for paper. Whatever is in the “Inbox” is then evaluated – if its something that is possible to do in 2-3 minutes or less I do it immediately like answering an email or for example Joanna’s recent fun captain survey. If its something that will take more time I ask the following questions: Is it possible to delegate? If so, delegate it accordingly and then put the task in a Waiting For List. If it cant be delegated, I get to think of the immediate Next Actions and put it into a Next Actions List. This Next Actions List can be broken down into context like things to do on my computer? Things to do while traveling on my phone (e.g. phone calls) etc. The idea of the list is to make it easy for me to know what to do whenever I have some free time and in a certain circumstance. I also create a list of All my Projects so that I can always be able to glance at all of the them so I can make decisions on how to allocate my day, week, month. There are subfolders and steps involved in the project as well if needed for the projects. There are also lists like a Tickler File that are for projects that are not immediate but will be done later. Taxes may be a good one for this. For example I may begin the tax process in mid January but its not something I need to worry about at this moment. Another may be preparation for a tradeshow . For example I have a big tradeshow in March (the registration has already been done) and I know that I will get to begin preparing for this in early-mid January. I don’t have any immediate actions now but will need to be reminded in January. There is also a Someday Maybe List of all the things that I may want to do in the future but have no immediate action steps for. For example, maybe I want to take up snorkeling in the future but I have no intentions now. This would go on that list as I would put a task on my calendar to review the Someday Maybe List this from time to time to remind me of these ideas.
Oh yeah, the Calendar is sacred and is to be used for meetings that have a particular time; if I need to call someone or do something at a particular day or time — such as someone’s birthday, etc. Things on the calendar are usually time specific. The rest stays on lists. I am still learning about all the nuances but there is room for modifications as well.
I am also encouraged to check these lists at the beginning and end of the day and a bigger review at the end of the week and to plan for the following one.
The above has a lot and I am committed to sharing this in a screen share sometime in the next weeks as I become more comfortable with this system.
I am also in action on my “Getting More Flexible” Goal. I continue to stretch a lot or at least more than I did prior to this cycle. For example I am stretching a bit more after the gym classes I take. I need to show up a bit earlier to stretch before. I still get to stretch a bit more during the day. I was speaking with Malie11 about her goal of meditating twice per day and she has really made it a routine. I get to do more stretches while working, while waiting for the subway, etc. I do notice that I feel more flexible. I can actually bend down a little lower when doing squats. I noticed this today during one of the cool gym classes I take.
This week I also took two classes at FlexFiit with BRANDYMARIE1. At the end of class BRANDYMARIE1 usually leads us in some good stretching exercises. Although some of the stretches are still hard for me I felt that I was more flexible than a good number of the people in the class. I am not comparing but.. I was a bit impressed with myself. Then again, I felt like it was The Bad News Bears of the gym when it came to stretching and flexibility. You kind of had to be there but in all seriousness I felt good about my progress in relation to myself and stretching.
This week I also had the chance to go to an event that Vanessaclerveaux and her company had sponsored. It was related to Branding as her company had a speaker/client who spoke about building a new website, re-branding, new logos, etc. This is very appropriate for what I am doing with my company – new name, logo and website. I am so glad that I attended as I met some really great people. Most importantly I got to see V in action!
This is actually the second networking event sponsored by a fellow Lifer that I have attended this cycle. The first one was one sponsored by HKWEISS and I found that one to be really great too. I also met some amazing people; learned a lot; and saw HKWEISS in action doing his thing! I regret forgetting to take a pic or two. I am discovering PSPLife has a lot of good resources beyond just small groups, blogs and feedback. I discovered both events while looking through my news feed on Linkedin. I think it’s good to pay attention to what our fellow Lifers are doing.
I like what NAMASTE1234567 highlighted or questioned about buddies. I personally like the rigor of checking in with each other each week and holding each other high. I always learn a lot from my buddy relationships. I have also learned that people are in different places and its important to understand my buddy’s occurring world and be supportive with where he or she is at. I have also learned to not take it personally if things don’t always go as planned. These are some valuable lessons I have learned through participating over the various cycles and get to continue learning and growing.
During the first week, BRANDYMARIE1 highlighted some questions about having people you respect or follow end up doing something unexpected and/or stray away from what they preach. This is in relation to the person BRANDYMARIE1 is following in her intimacy course and with a coach in our LP. These actions can be drastic as well as not so drastic. I have been thinking a lot about this and can probably highlight this more in a longer post. I am unfortunately quick to dismiss leaders/ experts when I see inconsistencies as “Do as I say Not as I do Leaders.” I arrogantly used this a lot when in LP and when I worked for some companies in the past. I respect leaders and hold them high but expect a lot from them as well. I have also quickly dismissed people when I see them do something that I perceive as being inconsistent with what they practice and/or enforce. I am becoming more patient and further understanding that no one is perfect and there is a lot to be learned from everyone’s complete character.